Rental Terms & Conditions
Fees and Payments
A $500 deposit is required to secure your reservation.A reservation fee,
damage fee and a cleaning fee applies to all reservations. 12% tax is applicable to all
reservations.Rental balances are due 60 days prior to arrival. Balance for final payments may be
made in the form of personal check,certified check, wire transfer, or money order. Payments can
be made by credit card for an additional 3.5% surcharge. We accept Visa, MasterCard, JCB, Diners
Club and Discover. Please make checks payable to Gulf Bay Vacations.
Send checks to PO Box
1531, Holmes Beach, Florida 34218.
All balances are due 60 days prior to check-in.
Reservations made within 60 days of arrival will be paid in full at time of booking.
Balance for final payment is non-refundable.
Check in, Checkout, and Keys
Check in time is 4pm. Check out time is 10 am.
Unless
prior permissions are granted, early or late arrivals are NOT permitted.
Please follow
checkout procedures, excess cleaning will incur an additional charge.
All lockouts outside
of normal business hours are a charge of$35.
A few days before your arrival date you will
receive instructions about gaining access to your rental property.
CSA Travel Protection
Vacation Rental Insurance has been made available with your
reservation. Vacation Rental Insurance provides coverage for prepaid, nonrefundable expenses due
to certain unforeseeable circumstances that may jeopardize your vacation investment and force
you to incur unplanned expenses. We strongly recommend you purchase this valuable protection.
Separate terms and conditions apply, read your Description of Coverage/Policy carefully and
contact CSA at(866) 999-4018 with coverage questions.
You can review the Description of Coverage/Policy here:
https://www.csatravelprotection.com/certpolicy.do?product=G-330CSA
If you reside in NY or HI please contact CSA directly at (866) 999-4018 to purchase any
desired insurance policies.
Cancellations
In the event of a cancellation, a written notice is required 60 days prior to
arrival. A cancellation fee of $150 will be deducted from your deposit. Rental balances are
nonrefundable. Please note: Deposits are non-refundable for all reservations of 3 weeks or
more.
Unfortunately, we cannot issue refunds due to weather, hurricanes, red tide, or any
other acts of nature unless a mandatory evacuation of Anna Maria Island is required. If a
mandatory evacuation is required we will be happy to rebook or refund those days.
House Parties, Family Reunions and Gatherings
House parties, family reunions, weddings and
other large gatherings are prohibited, unless arrangements have been made with our office.
Please note the maximum occupancy on the property. Overcrowding will result in immediate
eviction without a refund.
Minimum Age Requirement
You must be 25 years of age to rent a home with our company.
Trash Pick-Up Policy
Each city on Anna Maria Island has a set trash schedule. There is trash
collection twice a week. It is very important that trash is set out on both collection days.
Please refer to your check in letter as to when the trash will be collected.
Fines & Penalties
Gulf Bay Vacations does not allow RV's, motor homes or caravans of any
size at any of our rental properties without prior consent. If found, your party will be fined
and removed from the property. Guests will be responsible for any and all fines, penalties, or
citations assessed, either at the time of incident or after departure, to them individually,to
the property, or to Gulf Bay Vacations during their dates of occupancy including but not limited
to noise, parking and trash violations.
Smoking
ALL units are NON-SMOKING. Any signs of smoking indoors will forfeit security
deposit, and may incur additional charges.
PET POLICY
Dogs are allowed under certain conditions and ALL animals, including service
animals, must be disclosed and approved prior to arrival.
A minimum of $200 is required on
all pet friendly properties depending on number of size/number of pets.
NO Animal is
allowed in the Pool or Spa at any home!
NO Animal is allowed on any of the Furniture,
including beds!
You also must pick up bodily waste after your pet at all times (both on
rental premises and on public property).If a pet causes any damage to anything in the house
(i.e., furniture, walls, doors), that item will be replaced and the guest responsible will be
charged in full for that item without exception. In the event that the renter brings a pet
without obtaining authorization, a 25% surcharge on the total cost of the reservation will be
charged and Gulf Bay Vacations also reserves the right to terminate the rental agreement
immediately without refund. Please understand that not all homes allow pets; some of our
properties do not allow pets under any circumstances. Claiming a pet as a service animal, when
it is not, is a criminal offense.
If you require an exception to this pet policy for your service animal, please provide Gulf Bay
Vacations with your specific request and details, and we will provide you with reasonable
accommodations for your stay.
NO Dangerous Breeds, aggressive, or intimidating animals are
allowed. Owner(s) of the animals are responsible for any damage, property damage, medical
expenses, and/or excess cleaning that occurs due to the pet. We can require that any animal not
in compliance with this be removed from the home without refund. In addition to this, any animal
that urinates or defecates in the home, or is not well trained and is wild, and/or out of
control, may also be required to leave the premises without refund.
NON-PET FRIENDLY RENTALS: Non-pet friendly properties indicate that the Owner does not allow
animals in their home. Many times, this is due to severe allergies, asthma, or other medical
conditions that could be affected by their presence, even after the fact. For those guests with
service animals, we ask that you please assist us in this manner and choose one of the many pet
friendly rentals within our inventory so that we can comply with the Owner’s request.
Amenities
All of our properties include the basic amenities: A/C, cable TV, linens, full
kitchen.
Other amenities vary by property, please ask if you have specific
requirements.
Some amenities will change periodically, we cannot be held liable for changes
made to properties or mistakes on the website.
Discounts are not available due to
inoperable equipment. We do our best to repair any issues immediately.
All of our properties include the basic amenities: A/C, cable TV, linens, full kitchen.
Other amenities vary by property, please ask if you have specific requirements.
Some
amenities will change periodically, we cannot be held liable for changes made to properties or
mistakes on the website.
Discounts are not available due to inoperable equipment. We do our
best to repair any issues immediately.
Liability
Guest agrees to hold Landlord and Gulf Bay Vacations harmless from all liabilities
and costs of defense, including attorney’s fees arising out of tenants' use of the leased
property, and all claims, damages, and liability incurred to invitees, family, or friends of the
Guest.
Heated Pools
All of our pools are set to approximately 83 degrees and are included in the
rental fee, unless otherwise noted. We will make every effort to ensure that your pool stays in
the set range, however, we cannot be held responsible for extreme weather or inoperable
equipment.
Homes For Sale
Due to the real estate market, some of our rental properties are for sale,
and may require showing with a 24 hour notice. We will make every effort to limit interruptions
during your stay.
Lost and Found
We will make every effort to locate and return any items left behind,
however we are not responsible for these items so please check the home thoroughly prior to your
departure.
Property Protection Fee:
As part of our policy each reservation will be charged $65 for
property protection coverage. This will cover you for up to $1,000.00 of accidental damages
while you are staying in a vacation rental with Gulf Bay Vacations. Any damage above the stated
amount will be charged to your credit card on file.
Rates, terms and conditions are subject to change without notice.